Become an Exhibitor
Join AAPA and thousands of PAs (physician associates) and PA students at the largest national PA conference! Get valuable exposure to these licensed clinicians who practice medicine in every specialty and setting.
View our typical demographics and learn more about the nation’s 190,000 PAs.
AAPA offers turnkey exhibit solutions for the following groups:
- New! Making your Expo debut? The Featured New Exhibitor Pavilion is a dedicated section exclusively for first-time exhibitors looking for an affordable, hassle-free way to showcase their company.
- AAPA’s Constituent Organizations looking for a exhibit space inside CO Central Park
- Recruiters looking to hire PA and PA students at the PA JobSource Career Fair
- Tech startups and established companies looking to showcase technology to the future leaders of healthcare in Project Innovation Exchange.
- Organizations looking to host clients and prospects in dedicated private meeting space located on the Expo floor. Provides a convenient, centralized setting to maximize your time and connections at the event
Want to stand out? Elevate your brand with sponsorship options in Thought Leadership, Brand Visibility, or Attendee Experience. Designed to suit any budget!
As an Event Sponsor, choose from:
- Brand Visibility: Targeted sponsorships extend your brand’s presence and connect you with the right audience.
- Thought Leadership: Position yourself as an industry leader by engaging in meaningful discussions and showcasing your expertise.
- Attendee Experience: Create lasting impressions with unique and interactive opportunities that enhance the overall attendee experience.
In addition to the benefits listed for each sponsorship opportunity, all sponsors receive:
- General Event Sponsor Recognition: Your brand will be featured on the conference website, in pre-promotional materials, and on event signage.
- Access to Attendee Registration Lists: Receive the pre- and post-conference attendee mailing registration lists (available four weeks before the conference) to maximize your engagement efforts.
- Priority Booth Access for AAPA 2028 (must be a current AAPA 2027 exhibitor)
Please reach out to Heather for questions or more information.
Reserve Your Exhibit Space for AAPA 2027
Review the AAPA floorplan and select an exhibit space! Available exhibit spaces are highlighted in blue. Once you have selected an exhibit space, please click the “Reserve Exhibit Space Now” button. If you do not see an exhibit space in the location that you would prefer, spaces can be merged or adjusted with the assistance of show management if the changes follow conference guidelines.
Please email [email protected] with any booth merge requests or general exhibit/floorplan questions.
2026 exhibitors had priority space selection starting June 22, 2026. Sales opened to the public on July 13, 2026.
Exhibitor FAQs
AAPA 2027 Conference Dates: Friday, May 21 – Tuesday, May 25
Expo Dates: Saturday, May 22 – Monday, May 24
Location: Phoenix Convention Center, 100 N. 3rd Street, Phoenix, AZ 85004
| Date | Time | Event |
| Thursday, May 20 | 8 a.m. – 5 p.m. | Exhibitor Move-In: Island Booths ONLY, 20’x20’ or larger |
| Friday, May 21 | 8 a.m. – 5 p.m. | Exhibitor Move-In: All |
| Saturday, May 22 | 8 a.m. – 3 p.m. | Exhibitor Move-In: All |
| 3 p.m. | ALL booths must be show ready. | |
| 5 – 7 p.m. | Expo Open and Opening Reception | |
| Sunday, May 23 | 9 a.m. – 5 p.m. | Expo Open |
| Monday, May 24 | 10:30 a.m. – 3 p.m. | Expo Open |
| 3 – 7 p.m. | Exhibitor Move-Out | |
| Tuesday, May 25 | 8 a.m. – 5 p.m. | Exhibitor Move-Out |
All times are listed in Mountain Time.
Booths may be purchased in increments of 10’x10’/100 sq.ft. of space
| Item | Advance through July 31, 2026 | Standard – Aug. 1, 2026 through May 23, 2027 |
| Inline Booths/Island Booths* | $3,700 | $4,200 |
| Non-Profit Booth* | $2,900 | $3,400 |
*For multiple booths, multiply the number of booths by the rate.
Booth displays for AAPA’s Constituent Organizations can be reserved within CO Central Park located in the Expo.
First time exhibitors can reserve a turnkey display within the Featured New Exhibitor Pavilion located in the Expo.
Tech companies can reserve a turnkey studio within Project Innovation Exchange located in the Expo.
Employers can reserve a turnkey pod within the PA JobSource Career Fair located in the Expo.
Looking for a private space, meeting rooms located in the Expo can be reserved.
Payment
50% payment due at the time of booth request, 100% payment due by Jan. 31, 2027.
Cancellation Schedule
NO REFUNDS AFTER Jan. 31, 2027. Cancellations and exhibit space downsize requests received after Feb. 1, 2027 will be charged 100% of the value of the exhibit space regardless of payment.
Please note: The information listed below applies to Expo booths only. For detailed information on what is included with each exhibit space, please reference the following sections: Featured New Exhibitor Pavilion displays, CO Central Park displays, PA JobSource Career Fair pods, Project Innovation Exchange studios, and Private Meeting Rooms.
- Floorspace: For inline exhibit spaces for 10’x10’ to 10’x30’, an 8’ back drape and 4’ side drape.
- Exhibit Space Guidelines:
- Inline Booths (10’x10’ – 10’x30’s)
- Max height of 8’ for the back of booth to the middle of booth (5’ out from back)
- Max height of 4’ from the middle of booth to the front of booth
- No hanging signs allowed
- Inline Booths (10’x10’ – 10’x30’s)
- Island Booths (20’x20’ or larger)
- Floor structure height limit: 16’
- Hanging sign height: up to 22’
- Exhibit Space Guidelines:
- Exhibitor Resource Center (ERC) is the hub for all information and resources exhibitors need for AAPA 2027. The items listed below can be accessed from the ERC, and it should be the first stop for any questions related to exhibiting.
Login information is provided to the primary contact for your booth after your space has been reserved. For help accessing your company’s account, please contact [email protected].
- Update your “My Conference Planner” online booth directory listing.
- Access online leads and statistics from your “My Conference Planner” online booth directory listing.
- Download marketing materials you can use to promote your presence at the show (available Feb. 2027).
- Required: Upload your Certificate of Insurance (COI).
- Access the Exhibitor Service Kit (FreemanOnline), launching Jan. 2027, to purchase the following items needed for your booth:
- Required: Carpet/Flooring
- Furnishings (tables, chairs, etc.)
- Audio-Visual
- Food and Beverage
- Internet (AAPA does offer complimentary Wi-Fi in the conference area for exhibitors to access in the Expo)
- Electricity or any electrical services
- Freight handling labor
- Installation and dismantle labor
- Booth cleaning
-
- Complete task marked with deadlines to guide you for a successful event.
- Review exhibitor checklist outlining important exhibitor updates and deadlines.
- Review and download the Exhibitor Rules and Regulations.
- Review Expo Hours.
- Make payments and download invoices.
- Exhibitor Badges (portal will launch Jan. 2027) – Exhibitor badge registration, the exhibitor hotel room block and lead retrieval (scanners available to purchase to capture attendee data) is managed by Maritz Global Events.
Each exhibiting company receives four (4) exhibitor booth badges per 10’x10’ booth space (i.e. 10’x20’ booth = eight (8) exhibitor booth badges). Exhibitor booth badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME).
- Additional exhibitor booth badges (max of four (4) per 10’x10’) can be purchased for $75 each.
- PA Night Out tickets (all inclusive event) can be added to any exhibitor booth badge for $100.
- Exhibitor Lunches: AAPA will be offering lunches to exhibitors for purchase on Sunday and Monday. We understand how difficult it can be to leave your booth in between engaging conversations with attendees.
- Exhibitor Tools
- A basic online company listing on the My Conference Planner, an online tool that attendees use to search sessions, and exhibitors, favorite and save exhibitors, and plan their schedule.
- Marketing tools to promote your booth before the conference
Featured New Exhibitor Pavilion
The Featured New Exhibitor Pavilion was created exclusively for companies ready to introduce their products and services without the time, expense, and complexity of building a custom booth.
Located in a high-traffic area of the Expo, the Featured New Exhibitor Pavilion gives first-time exhibitors premium visibility with a professionally designed, turnkey exhibit space that’s ready when you arrive.
Best of all, there’s no need to coordinate booth construction or freight logistics — we’ve done the heavy lifting so you can focus on meeting customers and growing your business.
Eligibility: Available exclusively to companies that have not exhibited at the conference within the past three years.
Investment: $5,700
Payment: 50% payment due at the time of booth request, 100% payment due by Jan. 31, 2027.
Cancellation Schedule: NO REFUNDS AFTER Jan. 31, 2027. Cancellation requests received after Feb. 1, 2027 will be charged 100% of the value of the exhibit space regardless of payment.
Reach out to [email protected] for more information. To reserve your exhibit space, review the AAPA floorplan and select an available (highlighted in blue) display (in the Featured New Exhibitor Pavilion) and click on the “Reserve Exhibit Space Now” button.
- Floorspace: A display spot in the featured new exhibitor pavilion that includes:
- A high rectangle table, two chair stools, a back wall brandable cling, a front brandable cling, carpet/flooring, a wastebasket, and access to Wi-Fi.
- A high rectangle table, two chair stools, a back wall brandable cling, a front brandable cling, carpet/flooring, a wastebasket, and access to Wi-Fi.
- Exhibitor Resource Center (ERC) is the hub for all information and resources exhibitors need for AAPA 2027. The items listed below can be accessed from the ERC, and it should be the first stop for any questions related to exhibiting.Login information is provided to the primary contact for your display after your space has been reserved. For help accessing your company’s account, please contact [email protected].
- Update your “My Conference Planner” online booth directory listing.
- Access online leads and statistics from your “My Conference Planner” online booth directory listing.
- Download marketing materials you can use to promote your presence at the show (available Feb. 2027).
- Required: Upload your Certificate of Insurance (COI).
- Complete task marked with deadlines to guide you for a successful event.
- Review exhibitor checklist outlining important exhibitor updates and deadlines.
- Review and download the Exhibitor Rules & Regulations.
- Review Expo Hours.
- Make payments and download invoices.
- Exhibitor Badges (portal will launch Jan. 2027) – Exhibitor badge registration, the exhibitor hotel room block and lead retrieval (scanners available to purchase to capture attendee data) is managed by Maritz Global Events.Each Featured New Exhibitor company receives two (2) exhibitor badges. Exhibitor badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME).
- Additional exhibitor badges (max of two (2)) can be purchased for $75 each.
- PA Night Out tickets (all-inclusive event) can be added to any exhibitor badge for $100.
- Exhibitor Lunches: AAPA will be offering lunches to exhibitors for purchase on Sunday and Monday. We understand how difficult it can be to leave your booth in between engaging conversations with attendees.
- Exhibitor Tools
- A basic online company listing on the My Conference Planner, an online tool that attendees use to search sessions and exhibitors, favorite and save exhibitors, and plan their schedule.
- Marketing tools to promote your booth before the conference.
CO Central Park
Only available to AAPA’s Constituent Organizations! View the floor plan and reserve your spot inside the Expo now. Available spaces in CO Central Park are in blue.
CO Central Park provides an easy-to-access and centralized location for CO displays, an appealing area design that encourages interaction, more entrance and exit points to drive traffic through the space, and a location near other popular Expo events.
Investment: $500
Payment: 50% payment due at the time of booth request, 100% payment due by Jan. 31, 2027.
Cancellation Schedule: NO REFUNDS AFTER Jan. 31, 2027. Cancellation requests received after Feb. 1, 2027 will be charged 100% of the value of the exhibit space regardless of payment.
Reach out to [email protected] for more information. To reserve your exhibit space, review the AAPA floorplan and select an available (highlighted in blue) display in the CO Central Park area and click on the “Reserve Exhibit Space Now” button.
- Floorspace: a display includes 8’ back drape and 4’ side drape
- Display Guidelines:
- Max height of 8’ for the back of booth to the middle of booth (5’ out from back)
- Max height of 4’ from the middle of booth to the front of booth
- No hanging signs allowed
- Display Guidelines:
- Carpet/Flooring
- One (1) 6’ Skirted Table
- Two (2) side chairs
- Wastebasket
- Exhibitor Resource Center (ERC) is the hub for all information and resources exhibitors need for AAPA 2027. The items listed below can be accessed from the ERC, and it should be the first stop for any questions related to exhibiting.
Login information is provided to the primary contact for your display after your space has been reserved. For help accessing your company’s account, please contact [email protected].
- Update your “My Conference Planner” online booth directory listing.
- Access online leads and statistics from your “My Conference Planner” online booth directory listing.
- Download marketing materials you can use to promote your presence at the show (available Feb. 2027).
- Required: Upload your Certificate of Insurance (COI).
-
- Access the Exhibitor Service Kit (FreemanOnline), launching Jan. 2027, to purchase the following items needed for your display:
- Additional Furnishings (one (1) skirted table and two (2) side chairs is included with each display)
- Audio-Visual
- Food and Beverage
- Internet (AAPA does offer complimentary Wi-Fi in the conference area for exhibitors to access in the Expo)
- Electricity or any electrical services
- Freight handling labor
- Installation and dismantle labor
- Display cleaning
- Complete task marked with deadlines to guide you for a successful event.
- Review exhibitor checklist outlining important exhibitor updates and deadlines.
- Review and download the Exhibitor Rules & Regulations.
- Review Expo Hours.
- Make payments and download invoices.
- Access the Exhibitor Service Kit (FreemanOnline), launching Jan. 2027, to purchase the following items needed for your display:
- Exhibitor Badges (portal will launch Jan. 2027) – Exhibitor badge registration, the exhibitor hotel room block and lead retrieval (scanners available to purchase to capture attendee data) is managed by Maritz Global Events.
Login information is provided to the primary contact for your display after your space has been reserved. For help accessing your company’s account, please contact [email protected].
Each display exhibitor receives two (2) exhibitor badges. Exhibitor badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME).
- Additional exhibitor badges (max of two (2)) can be purchased for $75 each.
- PA Night Out tickets (all inclusive event) can be added to any exhibitor badge for $100.
- Exhibitor Lunches: AAPA will be offering lunches to exhibitors for purchase on Sunday and Monday. We understand how difficult it can be to leave your booth in between engaging conversations with attendees.
- Exhibitor Tools
- A basic online company listing on the My Conference Planner, an online tool that attendees use to search sessions and exhibitors, favorite and save exhibitors, and plan their schedule.
- Marketing tools to promote your booth before the conference.
Project Innovation Exchange
Showcase your cutting-edge technology to the future leaders of healthcare!
This area is perfect for tech startups looking to show disruptive solutions and gain traction among early adopters; established companies ready to reinforce market position and reveal the latest advancements to a new audience; and innovators hoping to share unique perspectives and technologies with a highly engaged audience of healthcare professionals.
- Engage With Decision-makers: Connect directly with PAs and PA students who are at the forefront of implementing new technologies in clinical settings. These are the professionals who will be using and recommending your solutions.
- Showcase Your Innovations: Present your groundbreaking technology in an environment that fosters discovery and excitement. Whether you’re a startup with a novel idea or an established company with a proven solution, Project Innovation Exchange is the perfect platform to demonstrate your advancements.
- Build Valuable Relationships: Forge connections with future healthcare leaders and influencers. Your presence in Project Innovation Exchange positions your company as a key player in the healthcare tech landscape, opening doors to partnerships, collaborations, and new business opportunities.
- Gain Insight and Feedback: Interact with PAs and PA students to get real-time feedback on your products and solutions. Understand their needs and challenges firsthand, and refine your offerings to better meet their demands.
- Highlight Your Expertise: Participate in live demonstrations, engage in discussions, and showcase your thought leadership. Position your company as a pioneer in healthcare innovation and leave a lasting impression on attendees.
Investment: $6,500
Payment: 50% payment due at the time of booth request, 100% payment due by Jan. 31, 2027.
Cancellation Schedule: NO REFUNDS AFTER Jan. 31, 2027. Cancellation requests received after Feb. 1, 2027 will be charged 100% of the value of the exhibit space regardless of payment.
Reach out to [email protected] for more information. To reserve your exhibit space, review the AAPA floorplan and select an available (highlighted in blue) studio in the Project Innovation Exchange area and click on the “Reserve Exhibit Space Now” button.
- Floorspace: a studio spot in the Project Innovation Exchange area that includes:
- A kiosk, a side barstool, a digital monitor (with electric and Wi-Fi), logo printed on fabric back wall, and carpet/flooring.
- A kiosk, a side barstool, a digital monitor (with electric and Wi-Fi), logo printed on fabric back wall, and carpet/flooring.
- Live Demos – opportunity to conduct two 15-to 20-minute live demonstrations on the Project Innovation Exchange Stage, set for up to 50 people, showcasing your product’s unique features and benefits.
- Exhibitor Resource Center (ERC) is the hub for all information and resources exhibitors need for AAPA 2027. The items listed below can be accessed from the ERC, and it should be the first stop for any questions related to exhibiting.Login information is provided to the primary contact for your studio after your space has been reserved. For help accessing your company’s account, please contact [email protected].
- Update your “My Conference Planner” online booth directory listing.
- Access online leads and statistics from your “My Conference Planner” online booth directory listing.
- Download marketing materials you can use to promote your presence at the show (available Feb. 2027).
- Required: Upload your Certificate of Insurance (COI).
- Complete task marked with deadlines to guide you for a successful event.
- Review exhibitor checklist outlining important exhibitor updates and deadlines.
- Review and download the Exhibitor Rules & Regulations.
- Review Expo Hours.
- Make payments and download invoices.
- Exhibitor Badges (portal will launch Jan. 2027) – Exhibitor badge registration, the exhibitor hotel room block, and lead retrieval (scanners available to purchase to capture attendee data) is managed by Maritz Global Events.Each studio exhibitor receives two (2) exhibitor badges. Exhibitor badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME).
- Additional exhibitor booth badges (max of two (2)) can be purchased for $75 each.
- PA Night Out tickets (all-inclusive event) can be added to any exhibitor badge for $100.
- Exhibitor Lunches: AAPA will be offering lunches to exhibitors for purchase on Sunday and Monday. We understand how difficult it can be to leave your booth in between engaging conversations with attendees.
- Exhibitor Tools
- A basic online company listing on the My Conference Planner, an online tool that attendees use to search sessions and exhibitors, favorite and save exhibitors, and plan their schedule.
- Marketing tools to promote your booth before the conference.
PA JobSource Career Fair
Is your organization ready to hire PAs? Reserve your space at the popular PA JobSource Career Fair!
This two-day fair takes place Sunday, May 23 from 11 a.m. – 2 p.m. and Monday, May 24 from 11 a.m. – 2 p.m.
Hundreds of qualified PAs from all settings and specialties will be there looking for new opportunities, and you’ll find graduating students looking for their big break. Connect face-to-face with qualified providers, generate leads to add to your recruiting pipeline, and increase awareness of your company and your PA career opportunities.
Eligibility: Pods are available to exhibitors and non-exhibitors.
Investment through April 15, 2027: $3,700 (booth exhibitors) | $5,700 (non-booth exhibitors)
Payment: 50% payment due at the time of booth request, 100% payment due by Jan. 31, 2027.
Cancellation Schedule: NO REFUNDS AFTER Jan. 31, 2027. Cancellation requests received after Feb. 1, 2027 will be charged 100% of the value of the exhibit space regardless of payment.
Reach out to [email protected] for more information. To reserve your exhibit space, review the AAPA floorplan and select an available (highlighted in blue) display in the Career Fair area and click on the “Reserve Exhibit Space Now” button.
- Floorspace: a pod spot in the career fair area that includes:
- A high rectangle table, two chair stools, a back wall brandable cling, a front brandable cling, carpet/flooring, a wastebasket, and access to Wi-Fi.
-
-
- One (1) PA JobSource hiring site with unlimited jobs for 90 days
- Tagged on the PA JobSource map as participating employer
-
- Exhibitor Resource Center (ERC) is the hub for all information and resources exhibitors need for AAPA 2027. The items listed below can be accessed from the ERC, and it should be the first stop for any questions related to exhibiting.
Login information is provided to the primary contact for your studio after your space has been reserved. For help accessing your company’s account, please contact [email protected].
- Update your “My Conference Planner” online booth directory listing.
- Access online leads and statistics from your “My Conference Planner” online booth directory listing.
- Download marketing materials you can use to promote your presence at the show (available Feb. 2027).
- Required: Upload your Certificate of Insurance (COI).
- Complete task marked with deadlines to guide you for a successful event.
- Review exhibitor checklist outlining important exhibitor updates and deadlines.
- Review and download the Exhibitor Rules & Regulations.
- Review Expo Hours.
- Make payments and download invoices.
- Exhibitor Badges (portal will launch Jan. 2027) – Exhibitor badge registration, the exhibitor hotel room block, and lead retrieval (scanners available to purchase to capture attendee data) is managed by Maritz Global Events.
Each pod Exhibitor company receives one (1) exhibitor badge. Exhibitor badge provides access to the Expo, Main Stage, and CME sessions (not eligible to claim CME).
- An additional exhibitor badge can be purchased for $75.
- PA Night Out tickets (all inclusive event) can be added to any exhibitor badge for $100.
- Exhibitor Lunches – AAPA will be offering lunches to exhibitors for purchase on Sunday and Monday. We understand how difficult it can be to leave your booth in between engaging conversations with attendees.
- Exhibitor Tools
- A basic online company listing on the My Conference Planner – an online tool that attendees use to search sessions and exhibitors, favorite and save exhibitors, and plan their schedule.
- Marketing tools to promote your booth before the conference.
Private Meeting Rooms
Need a quiet space away from the busy Expo floor? Reserve a private meeting room to hold customer meetings, team strategy sessions, market research, product demonstrations, or use it as a place to recharge and regroup throughout the day.
Eligibility: Available exclusively to companies that have reserved an exhibit space at the conference.
Investment:
- 10’x10’ room: $6,800
- 10’x20’ room: $12,000
- 20’x20’ room: $14,800
Payment: 50% payment due at the time of booth request, 100% payment due by Jan. 31, 2027.
Cancellation Schedule: NO REFUNDS AFTER Jan. 31, 2027. Cancellation requests received after Feb. 1, 2027 will be charged 100% of the value of the exhibit space regardless of payment.
- A pre-built hard wall structure setup in the Expo that includes:
- 8’ high walls, a lockable door with a glass window with blind, carpet/flooring, an ID sign, and access to Wi-Fi. Furniture, audio-visual, food and beverage, and electric will be available to rent for a fee.
Reach out to [email protected] for more information and to secure your room today.