Become an Exhibitor

Join AAPA and thousands of PAs (physician associates) and PA students in Denver at AAPA 2025, the largest national PA conference and expo! Don’t miss your chance to get valuable exposure to these essential medical providers.

PAs are licensed clinicians who practice medicine in every specialty and setting. Trusted, rigorously educated and trained healthcare professionals, PAs are dedicated to expanding access to care and transforming health and wellness through patient-centered, team-based medical practice.

When you exhibit at AAPA 2025, you’ll be out in front of thousands of PAs who practice in every medical and surgical specialty and setting – and they come from all across the United States.

View our AAPA 2024 attendee demographics.

Learn more about the nation’s 178,700 PAs and why you need to be at AAPA 2025!

AAPA 2025 Conference Dates
Friday, May 16 – Tuesday, May 20

Expo Dates
Saturday, May 17 – Monday, May 19

Colorado Convention Center
700 14th Street
Denver, CO 80202

All times are listed in Mountain Time.

Review the AAPA floorplan here. Available booths are highlighted in blue. To reserve a space, click “Reserve Your Booth” or fill out the online booth contract.

To reserve:

1. For past 2024 exhibitors, type in your company’s name and select the company name used in 2024.
2. If you did not exhibit in 2024, enter in your company name.
3. Verify or update the exhibit booth contact information for your company.
4. Select the booth you would like to reserve.
5. Enter payment information.
6. An email confirmation of your booth reservation will automatically be sent to the exhibit booth contact.

Priority booth selection for 2025 exhibitors opened on June 17, 2024. General booth sales opened on July 15, 2024.

Questions? Please reach out to Show Management at [email protected].

Booths may be purchased in increments of 10’x10’/100 sq.ft. of space

*Additional fee of $300 per corner booth.

For multiple booths, multiply the number of booths by the rate.

Booths may be purchased in increments of 6’x8’/48 sq.ft. of space

Payment

50% payment due at the time of booth request, 100% payment due by January 31, 2025.

Cancellation Schedule

NO REFUNDS AFTER JANUARY 31, 2025.  Cancellations and booth downsize received after February 1, 2025 will be charged 100% of the value of the booth space regardless of payment.

Take advantage of these resources and guidelines to prepare for a successful experience.

2025 AAPA Exhibitor Rules & Regulations

Colorado Convention Center (CCC) Exhibitor Guidelines

Included:

• Each exhibiting company receives four (4) complimentary exhibitor booth badges per 10’x10’ booth space (i.e. 10’x20’ booths = eight (8) complimentary exhibitor booth badges).
  • Exhibitor booth badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME). Additional exhibitor booth badges (max of four (4) per 10’x10’) for $50 each).
• A basic online company listing on the interactive floor plan
• Marketing tools to promote your booth before the conference
• Exhibitor Tools and Resources
• Inline booths receive a 8’ high and 3’ high pipe and drape and a complimentary company ID sign (7”x44”)

Your Exhibit Space rental does NOT include:

• Carpet/Flooring – Required
• Furnishings (tables, chairs, etc.)
• Internet
• Electricity or any electrical services
• Freight handling labor
• Installation and dismantle labor
• Booth cleaning
• Lead Retrieval System (scanners available to capture attendee data, which can be purchased through Maritz Global Events)

The online Exhibitor Service Kit provided by Freeman will include pricing and information to order services for your booth (furnishings, carpet/flooring, utilities, shipping instructions, material handling fees, etc.) – coming January 2025.

Constituent Organization (CO) Central Park Booths include:

• Two (2) complimentary exhibitor booth badges
  • Exhibitor booth badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME). Additional exhibitor booth badges (max of four (4) per 10’x10’) for $50 each).
• Carpet
• One (1) 6’ Skirted Table
• Two (2) side chairs
• Wastebasket
• A basic online company listing on the interactive floor plan
• Marketing tools to promote your booth before the conference
• Exhibitor Tools and Resources
• Inline booths receive a 8’ high and 3’ high pipe and drape and a complimentary company ID sign (7”x44”)

Constituent Organization (CO) Central Park Booths do NOT include:

• Internet
• Electricity or any electrical services
• Freight handling labor
• Installation and dismantle labor
• Booth cleaning
• Lead Retrieval System (scanners available to capture attendee data, which can be purchased through Maritz Global Events)

Event Sponsorships

Partner with AAPA to elevate your brand! Connect with key healthcare professionals with our range of cost-effective networking and sponsorship opportunities in three categories designed to suit any budget.

As an Event Sponsor, you’ll benefit from:

• Brand Exposure: Targeted sponsorships extend your brand’s presence and connect you with the right audience.
• Thought Leadership: Position yourself as an industry leader by engaging in meaningful discussions and showcasing your expertise.
• Attendee Experience: Create lasting impressions with unique and interactive opportunities that enhance the overall attendee experience.

In addition to the benefits listed for each sponsorship opportunity, all sponsors receive:

• General Event Sponsor Recognition: Your brand will be featured on the conference website, in pre-promotional materials, and on event signage.
• Access to Attendee Registration Lists: Receive the pre- and post-conference attendee mailing registration lists (available four weeks before the conference) to maximize your engagement efforts.

Ready to partner with AAPA and make an impact? Contact Heather today to explore how we can help achieve your goals and stand out at AAPA 2025.

PA JobSource Career Fair

Is your organization ready to hire PAs? Reserve your space at the popular PA JobSource Career Fair in Denver! Hundreds of qualified PAs from all settings and specialties will be there looking for new opportunities, and  you’ll find graduating students looking for their big break. Don’t miss your opportunity to connect with them – become a participating company today during this two-day fair.

• Connect face-to-face with qualified providers.
• Generate leads to add to your recruiting pipeline.
• Increase awareness of your company and your PA career opportunities at the must-attend event for PAs and PA students.

Spots are available to exhibitors and non-exhibitors. Reach out to [email protected] for more information.

Research Row (NEW)

We invite PA students and researchers to participate in Research Row in the AAPA Expo – a dedicated area designed for conducting and gathering research from healthcare professionals.

Why Participate?

• Conduct Research – Utilize a dedicated space to carry out your research activities and engage with PAs and PA students.
• Gather Insights – Collect valuable data and feedback directly from your target audience in a focused environment.”

AAPA will provide:

• A dedicated 6’x8′ space within Research Row, complete with essential furnishings.
• Support and resources to ensure a smooth and effective research experience.

To maximize your participation, connect with attendees in advance to schedule appointments and promote your research to gather comprehensive data.

Don’t miss this unique opportunity to advance your research and connect with the PA community.

Contact Heather today to explore how to sign up for a dedicated spot in Research Row!