Become an Exhibitor

AAPA 2026 Conference Dates: Friday, May 15 – Tuesday, May 19

Expo Dates: Saturday, May 16 – Monday, May 18

Location: New Orleans Ernest N. Morial Convention Center, 900 Convention Center Blvd, New Orleans, La. 70130

All times are listed in Central Time.

Booths may be purchased in increments of 10’x10’/100 sq.ft. of space

*Additional fee of $350 per corner booth

For multiple booths, multiply the number of booths by the rate.

Booth displays for AAPA’s Constituent Organizations can be reserved within CO Central Park located inside the Expo.

50% payment due at the time of booth request, 100% payment due by January 31, 2026.

NO REFUNDS AFTER January 31, 2026. Cancellations and booth downsize received after February 1, 2026 will be charged 100% of the value of the booth space regardless of payment.

AAPA Exhibit Rules and Regulations
New Orleans Ernest N. Morial Convention Center

• Exhibitor Resource Center (ERC) is the hub for all information and resources exhibitors need for AAPA 2026. The items listed below can be accessed from the ERC, and it should be the first stop for any questions related to exhibiting.Login information is provided to the primary contact for your booth after your space has been reserved. For help accessing your company’s account, please contact [email protected].
  • Update your “My Conference Planner” online booth directory listing.
  • Access online leads and statistics from your “My Conference Planner” online booth directory listing.
  • Download marketing materials you can use to promote your presence at the show (available February 2026).
  • Required: Upload your Certificate of Insurance (COI).
  • Access the Exhibitor Service Kit (FreemanOnline), launching January 2026, to purchase the following items needed for your booth:
    • Required: Carpet/Flooring
    • Furnishings (tables, chairs, etc.)
    • Internet (AAPA offers complimentary Wi-Fi in the conference area for exhibitors to access in the Expo)
    • Electricity or any electrical services
    • Freight handling labor
    • Installation and dismantle labor
    • Booth cleaning
  • Complete task marked with deadlines to guide you for a successful event.
  • Review exhibitor checklist outlining important exhibitor updates and deadlines.
  • Review and download the Exhibitor Rules and Regulations.
  • Review Expo Hours.
  • Make payments and download invoices.

• Exhibitor Badges (portal will launch January 2026) – Exhibitor badge registration, the exhibitor hotel room block, and lead retrieval (scanners available to purchase to capture attendee data) is managed by Maritz Global Events.Each exhibiting company receives four (4) exhibitor booth badges per 10’x10’ booth space (i.e. 10’x20’ booth = eight (8) exhibitor booth badges). Exhibitor booth badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME).
  • Additional exhibitor booth badges (max of four (4) per 10’x10’) can be purchased for $75 each.
  • PA Night Out tickets (all inclusive event) can be added to any exhibitor booth badge for $100
  • Exhibitor Lunches – AAPA will be offering lunches to exhibitors for purchase on Sunday and Monday. We understand how difficult it can be to leave your booth in between engaging conversations with attendees.

• Exhibitor Tools
  • A basic online company listing on the My Conference Planner – an online tool that attendees use to search sessions and exhibitors, favorite and save exhibitors, and plan their schedule.
  • Marketing tools to promote your booth before the conference

Each display comes with the following setup

• Carpet/Flooring
• One (1) 6’ Skirted Table
• Two (2) side chairs
• Wastebasket

Exhibitor Resource Center (ERC) is the hub for all information and resources exhibitors need for AAPA 2026. The items listed below can be accessed from the ERC, and it should be the first stop for any questions related to exhibiting.

Login information is provided to the primary contact for your display after your space has been reserved. For help accessing your company’s account, please contact [email protected].

• Update your “My Conference Planner” online display directory listing.
• Access online leads and statistics from your “My Conference Planner” online display directory listing.
• Download marketing materials you can use to promote your presence at the show (available February 2026).
• Required: Upload your Certificate of Insurance (COI).
• Access the Exhibitor Service Kit (FreemanOnline), launching January 2026, to purchase the following items needed for your display:
  • Additional Furnishings (one (1) skirted table and two (2) side chairs is included with each display)
  • Internet (AAPA does offer complimentary Wi-Fi in the conference area for exhibitors to access in the Expo)
  • Electricity or any electrical services
  • Freight handling labor
  • Installation and dismantle labor
  • Display cleaning
• Complete task marked with deadlines to guide you for a successful event.
• Review exhibitor checklist outlining important exhibitor updates and deadlines.
• Review and download the Exhibitor Rules and Regulations.
• Review Expo Hours.
• Make payments and download invoices.

Exhibitor Badges
Exhibitor Badges (portal will launch January 2026) – Exhibitor badge registration, the exhibitor hotel room block, and lead retrieval (scanners available to purchase to capture attendee data) is managed by Maritz Global Events.

Each exhibiting company receives two (2) exhibitor display badges. Exhibitor display badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME).

• Additional exhibitor display badges (max of two (2) can be purchased for $75 each.)
• PA Night Out tickets (all-inclusive event) can be added to any exhibitor display badge for $100.
• Exhibitor Lunches – AAPA will be offering lunches to exhibitors for purchase on Sunday and Monday. We understand how difficult it can be to leave your booth in between engaging conversations with attendees.

Exhibitor Tools

• A basic online company listing on the My Conference Planner – an online tool that attendees use to search sessions and exhibitors, favorite and save exhibitors, and plan their schedule.
• Marketing tools to promote your display before the conference

• One (1) spot in the Career Fair area
  • One (1) high rectangle table, two (2) chair stools, one (1) back wall brandable insert, one (1) side/front brandable insert, flooring and a wastebasket
• One (1) recruiter badge to access the Career Fair
• One (1) PA JobSource hiring site with unlimited jobs for 90 days
• A tag on the PA JobSource map as a participating employer

• Engage With Decision-makers: Connect directly with PAs and PA students who are at the forefront of implementing new technologies in clinical settings. These are the professionals who will be using and recommending your solutions.
• Showcase Your Innovations: Present your groundbreaking technology in an environment that fosters discovery and excitement. Whether you’re a startup with a novel idea or an established company with a proven solution, Project Innovation Exchange is the perfect platform to demonstrate your advancements.
• Build Valuable Relationships: Forge connections with future healthcare leaders and influencers. Your presence at Project Innovation Exchange positions your company as a key player in the healthcare tech landscape, opening doors to partnerships, collaborations, and new business opportunities.
• Gain Insight and Feedback: Interact with PAs and PA students to get real-time feedback on your products and solutions. Understand their needs and challenges firsthand, and refine your offerings to better meet their demands.
• Highlight Your Expertise: Participate in live demonstrations, engage in discussions, and showcase your thought leadership. Position your company as a pioneer in healthcare innovation and leave a lasting impression on attendees.

• A dedicated Studio in a prime location within Project Innovation Exchange to showcase your technology and engage with attendees
• A turn-key studio includes a kiosk, one (1) side barstool, digital monitor (with electric and Wi-Fi), and a fabric back wall for branding — a modern display unit designed to effectively present your product and attract attention. The entire area will also be carpeted (no additional flooring required).
• Two (2) exhibitor registration badges
  • Exhibitor registration badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME). Two (2) additional exhibitor booth badges can be purchased for $75 each.
• Two (2) Innovation Demos: Opportunity to conduct two 15- to 20-minute live demonstrations on the Project Innovation Exchange Stage, set for up to 50 people, showcasing your product’s unique features and benefits