Become an Exhibitor

Why Exhibit

Join AAPA and thousands of PAs (physician associates/physician assistants) and PA students in Nashville at AAPA 2023, the only national PA conference! Don’t miss your chance to get valuable exposure to these essential medical providers.

PAs (physician associates/physician assistants) are licensed clinicians who practice medicine in every specialty and setting. Trusted, rigorously educated and trained healthcare professionals, PAs are dedicated to expanding access to care and transforming health and wellness through patient-centered, team-based medical practice.

Who Attends

When you exhibit at AAPA 2023, you’ll be out in front of thousands of PAs who practice in every medical and surgical specialty and setting – and they come from all across the United States.

Attendees by the Numbers based off AAPA 2022 Registration Demographics


Learn more about the nation’s 150,000 PAs and why you need to be at AAPA 2023!

Exhibit Hall Hours

AAPA 2023 Conference Dates
Saturday, May 20 – Wednesday, May 24

Exhibit Hall Dates
Saturday, May 20 – Monday, May 22

Music City Center
201 Rep. John Lewis Way South
Nashville, TN 37203

Date Time Event
Thursday, May 18 1 – 5 p.m. Exhibitor Move-In: Island Booths ONLY, 20’x20’ or larger
Friday, May 19 8 a.m. – 5 p.m. Exhibitor Move-In: All
Saturday, May 20 8 a.m. – 3 p.m. Exhibitor Move-In: All
3 p.m. ALL booths must be show ready
5:30 – 7:30 p.m. Exhibit Hall OPEN & Opening Reception
Sunday, May 21 9 a.m. – 5 p.m. Exhibit Hall OPEN
Monday, May 22 9 a.m. – 3 p.m. Exhibit Hall OPEN
3 – 5 p.m. Exhibitor Move-Out
Tuesday, May 23 8 a.m. – 5 p.m. Exhibitor Move-Out

All times are listed in Central Time.

How To Reserve a Booth

Review the AAPA floorplan here.  Available booths are highlighted in blue.

Select the desired booth and click on the link (appears on the right-hand side) to complete the online booth contract.

Renewing 2022 exhibitors, please use your company’s direct renewal link to reserve your space. All new exhibitors, please select “I Need Space”. If you don’t have your renewal link, please contact us at [email protected].

Pricing

Booths may be purchased in increments of 10’x10’/100 sq.ft. of space

Item Early – through July 31, 2022 Advance – August 1, 2022 through January 31, 2023 Standard – February 1, 2023 through May 20, 2023
Inline Booths* (10’x10’-10’x40’) $3,100 $3,400 $3,600
Island Booths (20’x20’ and up) $3,300 $3,600 $3,800
Non-Profit* $2,200 $2,500 $2,700
Non-Profit Recruiter* $2,500 $2,800 $3,000

*Additional fee of $300 per corner booth.

For multiple booths, multiply the number of booths by the rate.


Booths may be purchased in increments of 6’x8’/48 sq.ft. of space

Item Early through July 31, 2022 Advance – August 1, 2022 through January 31, 2023 Standard – February 1, 2023 through May 20, 2023
Constituent Organizations (CO) $450 $450 $450

Payment

50% payment due at the time of booth request, 100% payment due by January 31, 2023.

Cancellation Schedule

NO REFUNDS AFTER JANUARY 31, 2023.  Cancellations received after February 1, 2023 will be charged 100% of the value of the booth space regardless of payment.

Rules & Regulations

Take advantage of these resources and guidelines to prepare for a successful experience.

AAPA Exhibit Rules & Regulations

What Is Included
  • Each exhibiting company receives four (4) complimentary exhibitor booth badges per 10’x10’ booth space (i.e. 10’x20’ booths = eight (8) complimentary exhibitor booth badges).
  • Exhibitor booth badges provide access to the Exhibit Hall, General Sessions, and CME sessions (not eligible to claim CME). Additional exhibitor booth badges (max of four (4) per 10’x10’) for $50 each).
  • A basic online company listing on the interactive floor plan
  • Marketing tools to promote your booth before the conference
  • Exhibitor Tools and Resources
  • Inline booths receive a 8’ high and 3’ high pipe and drape and a complimentary company ID sign (7”x44”)

 

Your Exhibit Space rental does NOT include:

  • Carpet/Flooring – Required
  • Furnishings (tables, chairs, etc.)
  • Internet
  • Electricity or any electrical services
  • Freight Handling Labor
  • Installation and Dismantle Labor
  • Booth Cleaning
  • Lead Retrieval System
Expand Your Reach

Sponsorships

Put the prestige and connections of AAPA to work for you with sponsorships! We’ve got a variety of cost-effective networking and sponsorship opportunities for budgets of any size.

As an event sponsor, you’ll be able to expand your brand, reach the right audience, and amplify your message! AAPA offers a variety of different opportunities that are available to fit your budget and needs in three categories: Thought Leadership, Attendee Experience, and Brand Exposure.

In addition to the sponsorship benefits listed for each item, sponsors also receive:

  • General Sponsor Recognition: Conference Website, Pre-Promotional Materials, and Signage
  • Access to the Pre & Post Conference Attendee Registration List (available four weeks before the conference)

For questions or to start partnering with AAPA, please contact Heather Teplitz, CEM.

 

Advertising

Get in front of attendees today through the NEW feature, My Conference Planner! This digital planner makes it easier for attendees to create and customize their time at AAPA 2023 – so they can focus on getting the most out of their experience! The tools in My Conference Planner allow attendees to research, browse, explore and plan before the event starts in Nashville so they don’t miss a beat onsite.

Upgrade to a package for even more benefits and ways to show off your products and solutions! Opportunities are available through the online booth contract process.

 

PA JobSource Career Fair

Is your organization ready to hire PAs? Reserve your space at the popular PA JobSource Career Fair in Nashville! Hundreds of qualified PAs from all settings and specialties will be there looking for new opportunities as well as graduating students looking for their big break.  Don’t miss your opportunity to connect with them – become a participating company today during this two-day fair.

  • Connect face-to-face with qualified providers
  • Generate leads to add to your recruiting pipeline
  • Increase awareness of your company and your PA career opportunities at the must-attend event for PAs and PA students

Companies must be an exhibitor to purchase a Career Fair spot. Secure your spot through the online booth contract process.