2026:
Become an Exhibitor
Become an Exhibitor
Join AAPA and thousands of PAs (physician associates) and PA students at the largest national PA conference! Get valuable exposure to thousands of these licensed clinicians who practice medicine in every specialty and setting.
View our typical demographics and learn more about the nation’s 178,700 PAs.
Ready to stand out from other companies? Elevate your brand with sponsorship options in Thought Leadership, Brand Exposure, or Attendee Experience – designed to suit any budget! Specific sponsorship opportunities will be announced in September 2026. Contact Heather for questions or more information.
AAPA also offers Expo Extras for the following groups:
- AAPA’s Constituent Organizations looking for a booth inside CO Central Park
- Recruiters looking to hire PA and PA students at the PA JobSource Career Fair (more details coming August 2025)
- Tech startups and established companies looking to showcase cutting-edge technology to the future leaders of healthcare in the Project Innovation Exchange (more details coming August 2025)
Exhibitor FAQs
When and where is the Expo?
AAPA 2026 Conference Dates: Friday, May 15 – Tuesday, May 19
Expo Dates: Saturday, May 16 – Monday, May 18
Location: New Orleans Ernest N. Morial Convention Center, 900 Convention Center Blvd, New Orleans, La. 70130
| Date | Time | Event |
| Thursday, May 14 | 1 – 5 p.m. | Exhibitor Move-In: Island Booths ONLY, 20’x20’ or larger |
| Friday, May 15 | 8 a.m. – 5 p.m. | Exhibitor Move-In: All |
| Saturday, May 16 | 8 a.m. – 3 p.m. | Exhibitor Move-In: All |
| 3 p.m. | ALL booths must be show ready. | |
| 5 – 7 p.m. | Expo Open and Opening Reception | |
| Sunday, May 17 | 9 a.m. – 5 p.m. | Expo Open |
| Monday, May 18 | 10:30 a.m. – 3 p.m. | Expo Open |
| 3 – 5 p.m. | Exhibitor Move-Out | |
| Tuesday, May 19 | 8 a.m. – 5 p.m. | Exhibitor Move-Out |
All times are listed in Central Time.
What is the booth pricing?
Booths may be purchased in increments of 10’x10’/100 sq.ft. of space
| Item | Early through July 31, 2025 | Advance: August 1, 2025 through January 31, 2026 | Standard: February 1, 2026 through May 16, 2026 |
| Inline Booths* (10’x10’-10’x40’) | $3,200 | $3,500 | $3,700 |
| Island Booths (20’x20’ and up) | $3,400 | $3,700 | $3,900 |
| Non-Profit* | $2,300 | $2,600 | $2,800 |
| Non-Profit Recruiter* | $2,600 | $2,900 | $3,100 |
*Additional fee of $350 per corner booth
For multiple booths, multiply the number of booths by the rate.
Booth displays for AAPA’s Constituent Organizations can be reserved within CO Central Park located inside the Expo.
Payment
50% payment due at the time of booth request, 100% payment due by January 31, 2026.
Cancellation Schedule
NO REFUNDS AFTER January 31, 2026. Cancellations and booth downsize received after February 1, 2026 will be charged 100% of the value of the booth space regardless of payment.
What are the rules and regulations?
What is/is not included with an Expo booth?
- Exhibitor Resource Center (ERC) is the hub for all information and resources exhibitors need for AAPA 2026. The items listed below can be accessed from the ERC, and it should be the first stop for any questions related to exhibiting.
- Update your “My Conference Planner” online booth directory listing.
- Access online leads and statistics from your “My Conference Planner” online booth directory listing.
- Download marketing materials you can use to promote your presence at the show (available February 2026).
- Required: Upload your Certificate of Insurance (COI).
- Access the Exhibitor Service Kit (FreemanOnline), launching January 2026, to purchase the following items needed for your booth:
- Required: Carpet/Flooring
- Furnishings (tables, chairs, etc.)
- Internet (AAPA offers complimentary Wi-Fi in the conference area for exhibitors to access in the Expo)
- Electricity or any electrical services
- Freight handling labor
- Installation and dismantle labor
- Booth cleaning
- Complete task marked with deadlines to guide you for a successful event.
- Review exhibitor checklist outlining important exhibitor updates and deadlines.
- Review and download the Exhibitor Rules and Regulations.
- Review Expo Hours.
- Make payments and download invoices.
Login information is provided to the primary contact for your booth after your space has been reserved. For help accessing your company’s account, contact [email protected].
- Exhibitor Badges (portal will launch January 2026) – Exhibitor badge registration, the exhibitor hotel room block, and lead retrieval (scanners available to purchase to capture attendee data) is managed by Maritz Global Events.
Each exhibiting company receives four (4) exhibitor booth badges per 10’x10’ booth space (i.e. 10’x20’ booth = eight (8) exhibitor booth badges). Exhibitor booth badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME).
- Additional exhibitor booth badges (max of four (4) per 10’x10’) can be purchased for $75 each.
- PA Night Out tickets (all inclusive event) can be added to any exhibitor booth badge for $100.
- Exhibitor Lunches – AAPA will be offering lunches to exhibitors for purchase on Sunday and Monday. We understand how difficult it can be to leave your booth in between engaging conversations with attendees.
- Exhibitor Tools
- A basic online company listing on the My Conference Planner – an online tool that attendees use to search sessions and exhibitors, favorite and save exhibitors, and plan their schedule.
- Marketing tools to promote your booth before the conference
Reserve Your Booth for AAPA 2026
Review the AAPA floorplan and choose your spot! Available booths are highlighted in blue.
2025 exhibitors have priority booth selection starting June 18, 2025. Booth sales will open to the public starting on July 11, 2025.
Please reach out to Heather for questions or more information.
Renewal information for 2026 exhibits will be shared with 2025 exhibitor contacts starting the week of June 4, 2025.
#CO Central Park
Only available to AAPA’s Constituent Organizations! View the floor plan and reserve your spot inside the Expo now – available spaces in CO Central Park are in blue.
CO Central Park provides an easy-to-access and centralized location for CO displays, an appealing area design that encourages interaction, more entrance and exit points to drive traffic through the space, and a location near other popular Expo events.
Investment: $500
Each display comes with the following setup
- Carpet/Flooring
- One (1) 6’ Skirted Table
- Two (2) side chairs
- Wastebasket
Exhibitor Resource Center (ERC)
Exhibitor Resource Center (ERC) is the hub for all information and resources exhibitors need for AAPA 2026. The items listed below can be accessed from the ERC, and it should be the first stop for any questions related to exhibiting.
- Update your “My Conference Planner” online booth directory listing.
- Access online leads and statistics from your “My Conference Planner” online booth directory listing.
- Download marketing materials you can use to promote your presence at the show (available February 2026).
- Required: Upload your Certificate of Insurance (COI).
- Access the Exhibitor Service Kit (FreemanOnline), launching January 2026, to purchase the following items needed for your booth:
- Additional Furnishings (one (1) skirted table and two (2) side chairs is included with each display)
- Internet (AAPA does offer complimentary Wi-Fi in the conference area for exhibitors to access in the Expo)
- Electricity or any electrical services
- Freight handling labor
- Installation and dismantle labor
- Booth cleaning
- Complete task marked with deadlines to guide you for a successful event.
- Review exhibitor checklist outlining important exhibitor updates and deadlines.
- Review and download the Exhibitor Rules and Regulations.
- Review Expo Hours.
- Make payments and download invoices.
Login information is provided to the primary contact for your booth after your space has been reserved. For help accessing your company’s account, contact [email protected].
Exhibitor Badges
Exhibitor Badges (portal will launch January 2026) – Exhibitor badge registration, the exhibitor hotel room block, and lead retrieval (scanners available to purchase to capture attendee data) is managed by Maritz Global Events.
Each exhibiting company receives two (2) exhibitor booth badges. Exhibitor booth badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME).
- Additional exhibitor booth badges (max of two (2) can be purchased for $75 each.)
- PA Night Out tickets (all-inclusive event) can be added to any exhibitor booth badge for $100.
Exhibitor Tools
- A basic online company listing on the My Conference Planner – an online tool that attendees use to search sessions and exhibitors, favorite and save exhibitors, and plan their schedule.
- Marketing tools to promote your booth before the conference
Payment
50% payment due at the time of booth request, 100% payment due by January 31, 2026.
Cancellation Schedule
NO REFUNDS AFTER January 31, 2026. Cancellations and booth downsize received after February 1, 2025 will be charged 100% of the value of the booth space regardless of payment.
Reach out to [email protected] for more information.