2023 Prospective Exhibitors

Why Exhibit

Join AAPA and thousands of Physician Associates (PAs) and PA students in person at AAPA 2023, the only national PA conference! Don’t miss your chance to get valuable exposure to these essential medical providers.

PAs are medical providers who diagnose illness, develop, and manage treatment plans, prescribe medications, and often serve as a patient’s principal healthcare professional. With thousands of hours of medical training, PAs are versatile and collaborative. PAs practice in every state and in every medical setting and specialty, improving healthcare access and quality.

Who Attends

When you exhibit at AAPA 2023, you’ll be out in front of thousands of PAs who practice in every medical and surgical specialty and setting – and they come from all across the United States.

Of our attendees, 76% are PAs and 24% are PA students (and future PAs!).

Attendance Breakdown by Region

Breakdown by region: South 32%, West 17%, Midwest 23%, Northeast 27%. Other is less than 1%.

Based off 2019 stats, 2022 data will be updated in July 2022.

Represented at the Conference:

  • Family Medicine
  • Orthopaedic Surgery
  • Emergency Medicine
  • Internal Medicine
  • Hospital Medicine

Learn more about the nation’s 150,000 PAs and why you need to be at AAPA 2023!

Exhibit Hall Hours

Exhibit Hall Hours
Saturday, May 20 – Wednesday, May 24

Music City Center
201 Rep. John Lewis Way South
Nashville, TN 37203

Date Time Event
Thursday, May 18 1 – 5 p.m. Exhibitor Move-In
Friday, May 19 8 a.m. – 5 p.m. Exhibitor Move-In
Saturday, May 20 8 a.m. – 2 p.m. Exhibitor Move-In
2 p.m. ALL booths must be show ready
6 – 7:30 p.m. Exhibit Hall OPEN & Opening Reception
Sunday, May 21 9 a.m. – 5 p.m. Exhibit Hall OPEN
Monday, May 22 9 a.m. – 1 p.m. Exhibit Hall OPEN
1 – 5 p.m. Exhibitor Move-Out
Tuesday, May 23 8 a.m. – Noon Exhibitor Move-Out
How to Reserve a Booth

Review the AAPA floorplan here.  Available booths are highlighted in blue.

Select the desired booth and click on the link (appears on the right-hand side) to complete the online booth contract.

Renewing 2022 exhibitors, please use your company’s direct renewal link to reserve your space. All new exhibitors, please select “I Need Space”. If you don’t have your renewal link, please contact us at [email protected].


Booths may be purchased in increments of 10’x10’/100 sq.ft. of space

Item Early – through July 31, 2022 Advance – August 1, 2022 through January 31, 2023 Standard – February 1, 2023 through May 20, 2023
Inline Booths* (10’x10’-10’x40’) $3,100 $3,400 $3,600
Island Booths (20’x20’ and up) $3,300 $3,600 $3,800
Non-Profit* $2,200 $2,500 $2,700
Non-Profit Recruiter* $2,500 $2,800 $3,000

*Additional fee of $300 per corner booth.

For multiple booths, multiply the number of booths by the rate.

Booths may be purchased in increments of 6’x8’/48 sq.ft. of space

Item Early through July 31, 2022 Advance – August 1, 2022 through January 31, 2023 Standard – February 1, 2023 through May 20, 2023
Constituent Organizations (CO) $450 $450 $450


50% payment due at the time of booth request, 100% payment due by January 31, 2023.

Cancellation Schedule

NO REFUNDS AFTER JANUARY 31, 2023.  Cancellations received after February 1, 2023 will be charged 100% of the value of the booth space regardless of payment.

Rules & Regulations

Take advantage of these resources and guidelines to prepare for a successful experience.

AAPA Exhibit Rules & Regulations

What Is Included
  • Each exhibiting company receives four (4) complimentary exhibitor booth badges per 10’x10’ booth space (i.e. 10’x20’ booths = eight (8) complimentary exhibitor booth badges).
  • Exhibitor booth badges provide access to the Exhibit Hall, General Sessions, and CME sessions (not eligible to claim CME). Additional exhibitor booth badges (max of four (4) per 10’x10’) for $50 each).
  • A basic online company listing on the interactive floor plan
  • Marketing tools to promote your booth before the conference
  • Exhibitor Tools and Resources
  • Inline booths receive a 8’ high and 3’ high pipe and drape and a complimentary company ID sign (7”x44”)


Your Exhibit Space rental does NOT include:

  • Carpet/Flooring – Required
  • Furnishings (tables, chairs, etc.)
  • Internet
  • Electricity or any electrical services
  • Freight Handling Labor
  • Installation and Dismantle Labor
  • Booth Cleaning
  • Lead Retrieval System