2024 Become an Exhibitor

Why Exhibit

Join us for AAPA 2024, May 18-22 in Houston! AAPA 2024 is the world’s largest PA (physician associate/physician assistant) and PA student conference and expo, hosted by AAPA, the profession’s national organization. Thousands of these essential medical providers will come together in one spot for five days – don’t miss your chance to get valuable exposure!

PAs are licensed clinicians who practice medicine in every specialty and setting. Trusted, rigorously educated and trained healthcare professionals, PAs are dedicated to expanding access to care and transforming health and wellness through patient-centered, team-based medical practice.

Who Attends

When you exhibit at AAPA 2024, you’ll be out in front of thousands of PAs who practice in every medical and surgical specialty and setting – and they come from all across the United States.

Attendees by the Numbers based off AAPA 2023 Registration Demographics


Learn more about the nation’s 168,300 PAs and why you need to be at AAPA 2024!

Expo Hours

AAPA 2024 Conference Dates
Saturday, May 18 – Wednesday, May 22

Expo Dates
Saturday, May 18 – Monday, May 20

George R. Brown Convention Center
1001 Avenida De Las Americas
Houston, TX 77010

Date Time Event
Thursday, May 16 1 – 5 p.m. Exhibitor Move-In: Island Booths ONLY, 20’x20’ or larger
Friday, May 17 8 a.m. – 5 p.m. Exhibitor Move-In: All
Saturday, May 18 8 a.m. – 3 p.m. Exhibitor Move-In: All
3 p.m. ALL booths must be show ready
5:30 – 7:30 p.m. Expo OPEN & Opening Reception
Sunday, May 19 9 a.m. – 5 p.m. Expo OPEN
Monday, May 20 9 a.m. – 3 p.m. Expo OPEN
3 – 5 p.m. Exhibitor Move-Out
Tuesday, May 21 8 a.m. – 5 p.m. Exhibitor Move-Out

All times are listed in Central Time.

How To Reserve a Booth

Review the AAPA floorplan here. Available booths are highlighted in blue.

Select your desired booth and click on the link (appears on the right-hand side) to complete the online booth contract.

Renewing 2023 exhibitors, please use your company’s direct renewal link to reserve your space. All new exhibitors, please select “I Need Space.” If you don’t have your renewal link, please contact us at exhibits@aapa.org.

Pricing

Booths may be purchased in increments of 10’x10’/100 sq.ft. of space

Item Early – through July 31, 2023 Advance – August 1, 2023 through January 31, 2024 Standard – February 1, 2024 through May 18, 2024
Inline Booths* (10’x10’-10’x40’) $3,100 $3,400 $3,600
Island Booths (20’x20’ and up) $3,300 $3,600 $3,800
Non-Profit* $2,200 $2,500 $2,700
Non-Profit Recruiter* $2,500 $2,800 $3,000

*Additional fee of $300 per corner booth.

For multiple booths, multiply the number of booths by the rate.


Booths may be purchased in increments of 6’x8’/48 sq.ft. of space

Item Early through July 31, 2023 Advance – August 1, 2023 through January 31, 2024 Standard – February 1, 2024 through May 20, 2024
Constituent Organizations (CO) $450 $450 $450

Payment

50% payment due at the time of booth request, 100% payment due by January 31, 2024.

Cancellation Schedule

NO REFUNDS AFTER JANUARY 31, 2024.  Cancellations and booth downsize received after February 1, 2024 will be charged 100% of the value of the booth space regardless of payment.

Rules & Regulations

Take advantage of these resources and guidelines to prepare for a successful experience.

AAPA Exhibit Rules & Regulations

What Is Included
  • Each exhibiting company receives four (4) complimentary exhibitor booth badges per 10’x10’ booth space (i.e. 10’x20’ booths = eight (8) complimentary exhibitor booth badges).
  • Exhibitor booth badges provide access to the Expo, Main Stage, and CME sessions (not eligible to claim CME). Additional exhibitor booth badges (max of four (4) per 10’x10’) for $50 each).
  • A basic online company listing on the interactive floor plan
  • Marketing tools to promote your booth before the conference
  • Exhibitor Tools and Resources
  • Inline booths receive a 8’ high and 3’ high pipe and drape and a complimentary company ID sign (7”x44”)

 

Your Exhibit Space rental does NOT include:

  • Carpet/Flooring – Required
  • Furnishings (tables, chairs, etc.)
  • Internet
  • Electricity or any electrical services
  • Freight Handling Labor
  • Installation and Dismantle Labor
  • Booth Cleaning
  • Lead Retrieval System

The Exhibitor Service Kit provided by Freeman will include pricing and information to order for these services – coming January 2024