FAQs

General Information

Where and when is the AAPA 2023 Conference?

The conference will be held Saturday, May 20, 2023 – Wednesday, May 24, 2023 in Nashville, TN. Most conference events will take place inside Music City Center, 201 Fifth Avenue South, Nashville, TN 32703 and the Omni Nashville Hotel, 250 Fifth Avenue South, Nashville, TN 32703.

How much does it cost to register?

View all registration details including registration categories, rates, and letters for employers and PA programs.

Where should I stay during AAPA 2023?

AAPA has negotiated discounted hotel rates with several hotels in Nashville. All reservations must be made while registering online through AAPA’s official housing site to receive these discounted rates. Remember, by booking in the AAPA 2023 official hotel block, you save $200 on your registration rate!

What security measures are being taken at the AAPA Conference?

AAPA provides roaming security personnel at Music City Center during conference hours, and at the Omni Thursday through Sunday. Additionally, both Music City Center and Omni have internal security personnel to handle any situations that arise.

Admittance to AAPA’s House of Delegates Meeting in the Omni Hotel will be only by AAPA2023 Conference Badge. There will be only one entrance to the meeting room and security personnel will be positioned to check badges for delegate and member access. In addition, a plain clothes officer will be present during the HOD proceedings.

As in any city, we remind conference attendees to be aware of your surroundings. If you see something, say something. We also recommend when you are walking the city, to ensure you remove your conference badge and have a buddy. We encourage all attendees to program the security phone numbers in their cell phones before heading to Nashville to ensure they are easily accessible should you need to reach security. Security at Music City Center can be reached at 615-401-1300. Security at the Omni can be reached at 615-761-3623.

The following specific measures are being taken for our AAPA2023 attendees:

  • Firearms are not allowed on any premises during AAPA 2023, regardless of state laws.
  • There is security onsite at Music City Center and the Omni Nashville.
  • We will be providing extra security at the PA Night Out event.
  • There will be ample signage at Music City Center and Omni Nashville on what to do if there is a problem.
  • Safety & security information will be provided in the app about what to do if there is a problem.
  • Badges are required for all AAPA conference events.
Why should I book my hotel room through AAPA?
  • There is no prepayment or deposit due at the time of booking.
  • When attendees book their rooms through AAPA, it helps us negotiate lower room rates and lower conference expenses. This allows us to keep registration rates lower.
  • You will be staying in the heart of all the action surrounded by your fellow PAs.
Can I bring a guest to the conference?

Yes, guest passes are available for purchase on site at the conference for $50. Guests must be accompanied by a registered attendee. Please keep in mind guests are only allowed access to the Exhibit Hall, the General Session, and Opening Reception. Guest must be 18 years of age or older.

Do retired PAs have a discounted registration price?

Yes! At AAPA 2023, we will be offering any retired PA who wishes to attend the conference and the HOD Meeting, but don’t need to claim CME, the opportunity to register as an HOD Observer which will give access to the HOD Meeting, the General Session(s), Exhibit Hall and anything happening in the public space at the convention center. The cost for this registration category is $200. It is FREE should you also book a hotel in the AAPA hotel block via the registration website.

Anyone wishing to register for AAPA 2023 using this new category should reach out to meetings@aapa.org after registration and housing open on October 26, 2022.

Education & CME

How many CME credits can I potentially earn at this meeting?

You can earn at least 28 AAPA Category 1 CME credits in five days, depending on which sessions you attend.

As with all CME, conference CME credit is awarded on an hour for hour basis. Sessions are generally scheduled for 60 minutes which equals one credit.

What are Fast Fifteen Sessions?

Fast Fifteen Sessions are 15 minutes of content followed by 15 minutes of Q&A on specific topics. The content varies, but many focus on recent guideline changes with facilitators offering bottom line, must-know clinical details. These sessions are included in your conference registration.

What are Small Interactive Sessions (SIS)?

SIS are case-based, CME sessions which are limited to 50 people, to allow for discussion and interaction between the faculty and the attendees. These sessions cover a variety of topics and are available throughout the conference. They require a ticket which can be purchased for an additional $25 fee, which is donated to the PA Foundation.

Are there any hands-on workshops available? How do I sign up for them?

Yes. Workshops at AAPA 2023 aim to provide in-depth practical instruction to enhance your clinical skills, from reading EKGs and suturing to using bedside ultrasound. Purchase your tickets during the conference registration process. These sessions will be available for additional purchase starting in December 2022. The cost is based on the materials required for the session.

What if I can’t attend but still want to earn CME credit?

AAPA Conference on Demand gives you online access to sessions recorded at AAPA 2023 and is available for purchase through Learning Central. The full list of sessions to be captured in Nashville will not be available until July 2023 as it is dependent on individual speakers giving permission for capture. The content is the presentation slides synchronized with the audio of the speaker’s voice. You must complete an evaluation at the conclusion of the presentation to be able to claim credit and receive your certificate.

Want CME from AAPA 2022? AAPA 2022 Conference on Demand is available now.

Are there any volunteer opportunities available at Conference?

Yes. AAPA has opportunities for conference attendees to volunteer as moderators for CME sessions. Moderators will introduce the speaker, remind attendees of housekeeping notes, and help to keep the sessions on time. As a show of appreciation, moderators receive, upon completed moderator evaluation, an AAPA store credit that can be used on any AAPA online store product including membership. Apply to be a moderator today.

How else can I contribute to CME at Conference?

Interested in contributing to the content of the conference? You can submit a presentation idea during the Call for Presentations and/or you can volunteer to be a grader and review the submitted presentation ideas to help determine the content for the next conference. The call opens in May 2023, for the 2024 conference. 2024 grader sign up will be available in May 2023. Deadline for conference submissions and grader applications for AAPA 2024 is July 31, 2023.

I registered as a student, but I’m graduating and taking the PANCE before May – how do I register and make sure I can claim CME?

Please contact meetings@aapa.org for assistance! We will help you make sure your registration is correct in order to claim CME. An additional fee will be required.

Fellow Premium Member Registration Rate

I’m a Fellow Premium Member so my registration is included in my membership, do I still have to register?

Yes! You must still register to attend the conference. The system will recognize you as a Fellow Premium Member and will offer you a complimentary registration. Make sure you book your hotel within the official AAPA 2023 hotel block to get the full discount, otherwise the system will prompt you to pay a registration fee of $200.

As a Fellow Premium Member, does my complimentary registration include access to everything at the conference?

Your complimentary registration includes everything standard registration includes. Additional ticketed CME, workshops, events, hotel reservations, and donations will be an extra charge.

If I can no longer attend the conference, can my registration be transferred to the next year?

Unfortunately, no. Your complimentary registration is only valid for the year your Fellow Premium Membership is valid.

Exhibits

Why should I exhibit at AAPA 2023?

Join AAPA and thousands of PAs (physician associates/physician assistants) and PA students in Nashville at AAPA 2023, the only national PA conference! Don’t miss your chance to get valuable exposure to these essential medical providers.

PAs (physician associates/physician assistants) are licensed clinicians who practice medicine in every specialty and setting.  Trusted, rigorously educated and trained healthcare professionals.  PAs are dedicated to expanding access to care and transforming health and wellness through patient-centered, team-based medical practice.

How do I become an exhibitor for AAPA 2023?

Review the AAPA floorplan here.  Available booths are highlighted in blue.

Select the desired booth and click on the link (appears on the right-hand side) to complete the online booth contract.

Renewing 2022 exhibitors, please use your company’s direct renewal link to reserve your space. All new exhibitors, please select “I Need Space.” If you don’t have your renewal link, please contact us at aapa2023exhibits@aapa.org.

As an attendee, why should I visit the Exhibit Hall?

Connections and networking you won’t want to miss!  Get a glimpse of medical innovations, hundreds of exhibitors and more! Rev up your social network at the Opening Reception, keep your career moving forward at the PA JobSource Career Fair, unwind and take a pit stop at the Relaxation Massage Station, get a quick hit of essential knowledge at the Presenter’s Stage, and more.

How do I request event space during the conference?

Please fill out the Exhibitor Event Request Form with all your event details. AAPA will review and reach out once approved.

Sponsorships

Why should I become a sponsor for AAPA 2023?

Put the prestige and connections of AAPA to work for you with sponsorships! We’ve got a variety of cost-effective networking and sponsorship opportunities for budgets of any size.

As an event sponsor, you’ll be able to expand your brand, reach the right audience, and amplify your message! AAPA offers a variety of different opportunities that are available to fit your budget and needs in three categories: Thought LeadershipAttendee Experience, and Brand Exposure.

How do I become a sponsor for AAPA 2023?

For questions or to start partnering with AAPA, please contact Heather Teplitz, CEM.

Housing Policy and Registration Discount

What if I live in Nashville?

If you live within a 50-mile radius of Music City Center in Nashville, TN, you are automatically eligible for the $200 discount on your registration fee.

What if I’m sharing a room with another attendee?

The hotel block registration discount is available for all registrants, even if they are sharing a room with another attendee. The $200 discount can be applied for up to four people sharing one room.

Requesting Event Space

How do I hold an event in conjunction with AAPA 2023?

To request meeting or event space during AAPA 2023, please fill out this form.

Questions? Contact meetings@aapa.org.