American Academy of Physician Assistants

Meeting Space Policy and Procedures

Facility Rental Policies

Conference rooms are available from 8:00 a.m. – 5:00 p.m., Monday through Friday and may be reserved on a ½ day (4-hrs) or full day/days basis. Conference rooms are not available on Federal government holidays.

All reservations are subject to availability and may be requested by phone, fax or email.

Pricing and Payment

Please contact Dee Holden by phone at (703) 836-2272 or by email at dholden@aapa.org for specific questions related to equipment, support staff, catering, and conference room rental fees.

Reservations are not guaranteed until a signed rental agreement has been received by the Academy. Payment is expected in full by start of the rental period. Payment can be made by check or credit card (Master Card, Visa, American Express and Discover Card). Any additional expense incurred the day of the event will be billed to the organization following the event. Payment will be expected for these charges within 30 days.

Support

AAPA on-site support staff is available to assist you with any of your meeting room requirements. Meeting room support services include: set up/breakdown of rooms, full-time receptionist, information technology support when needed, beverage planning and coordination with catering companies.

Cancellations

Notice of cancellation of services must be submitted at least 48 hours (2 full business days) in advance of intended use. Failure to do so will result in a 25% penalty fee. The exception to this rule would be severe weather conditions. We follow the Federal government guidelines.