AAPA PA Week 2018 Video Contest Guidelines

Statement of Challenge

AAPA is holding a video contest to create awareness of and celebrate PAs during PA Week, Oct. 6-12, 2018.  We would like to showcase entertaining and educational concepts and activities around PAs and PA practice.

All entrants in the PA Week Video Contest agree to comply unconditionally with all the provisions set out in these Rules and Guidelines – any entrant who does not comply will be considered ineligible for participation.

AAPA shall have the right, but not the obligation, to monitor the PA Week Video Contest and determine compliance with these Rules and Guidelines, and the right at its sole discretion to refuse and remove any video, in whole or in part, that it finds to be in violation of these Rules and Guidelines or otherwise unlawful and objectionable.

Eligibility: The PA Week Video Contest is open to all AAPA Fellow and Student members. Employees of AAPA and their family members and those living in their immediate households, whether or not related, are ineligible.

There is no entry fee.

  1. Entry Requirements

Failure to meet any of these requirements will result in disqualification.

Deadline: Entries must be submitted by an AAPA member by midnight, EDT, Sunday, September 23, 2018.

Duration: Videos must be no longer than 5 minutes in duration.

Video format: Videos must be submitted as streaming optimized. MP4 files in 649×448 resolution no larger than 100MB.

Transcript: Entrants are required to provide a complete transcript of the video upon submission. Please email transcript to [email protected].

Originality: Videos must be original and unpublished works. Videos may not appear on any public website or be made available to the public during the contest’s duration.

Subject: Videos must focus on PAs and or PA practice. Submissions must not contain text or imagery that is inappropriate, indecent, obscene, hateful, tortuous, defamatory, slanderous, or libelous; or contain text or imagery that promotes bigotry, racism, hatred, or harm against any group or individual or promotes discrimination based on race, gender, religion, nationality, disability, sexual orientation, or age.

Permissions: Entrants assert that they either own or have the rights to use all content used in videos, and that material is properly credited. Entrants using third-party material (i.e. material not owned by entrant) must have received explicit permission from the owner to use these materials. In addition, entrants grant AAPA royalty-free, perpetual, irrevocable, non-exclusive right and license to the materials.

Language: Videos in all languages are accepted; videos not in English must include English subtitles.

Application Form: All entrants must complete the online application form located at www.aapa.org/paweekvideocontest. Submission must include the video’s YouTube link and a complete video file.

  1. How to Enter

All entrants must upload their video to YouTube.

  1. Create an account with YouTube and upload video on your YouTube page.
  2. Make sure your video’s privacy is set to “Unlisted” and comments are disabled.
  3. Tag your video with the following keywords: PA Week 2018 Video Contest.
  4. Complete your application.
  5. Judges and Judging Criteria

Judges shall be chosen by AAPA. Videos entered into the contest shall be judged according to accuracy, usefulness in an educational setting, and creativity. The decisions of AAPA and the judges are final and binding, and not subject to appeal.

  1. Prizes

  • First place: $1,000 plus travel, two-nights lodging, and registration for one person* to attend AAPA 2019 in Denver, Colorado.
  • Second place: $500
  • Third place: $250
  • People’s Choice: $500

Prizes are not transferable. Prizes will be awarded to the primary author of the winning videos (see section 5 for authorship requirements). If a group submits a winning video, division of cash prizes is at the discretion of the primary author.

*Each winner will be responsible for submitting any required ethics-related report to their employer, or, if a government official, to the appropriate government office. Each winner will be required to advise AAPA if AAPA must also submit a report to the winner’s employer, or, if a government official, to the appropriate government office.

AAPA reserves the right to make changes in the rules of the Contest, including, without limitation, the substitution of a prize of equivalent value, which will become effective upon announcement. If due to circumstances beyond the control of AAPA, the first place winner’s travel is delayed, rescheduled, postponed or cancelled, AAPA reserves the right, but not the obligation, to award a substitute prize. 

Prize Restrictions

Prizes cannot be substituted, assigned, or transferred, and the first place prize cannot be redeemed for cash. AAPA will not replace any lost or stolen prizes. No compensation or alternative dates will be offered to the first place winner in the event of cancellation of AAPA’s annual meeting. Travel restrictions, conditions and limitations may apply.

  1. Authorship

Prizes will be awarded to the primary author of the winning videos. All videos must be submitted by an AAPA member.

Duplicate videos may not be submitted. Any entrant may submit more than one unique video. If the same video is submitted through multiple applications, only the first application will be eligible for the contest. The entrants of the other applications will not be considered primary authors, nor will they be eligible for prizes.

  1. Public Voting

AAPA reserves the right to specify videos entered in the “PA Week Video Contest” as eligible for a separate “People’s Choice” contest, where videos chosen by AAPA will be made available to the general public for fan favorite voting.

The People’s Choice prize will not be chosen by the judges and using the judging criteria stated above, but rather by number of votes received on the PA Week Video Contest website. Votes will be tallied by AAPA staff and will not be subject to appeal. In the case that the first, second, or third place winner is also selected as the People’s Choice winner, the primary author will receive prizes for both awards.

  1. Contest Entrants’ Conduct

All entrants of the PA Week Video Contest shall not submit any video(s) that in whole or in part violates or infringes in any way upon the rights of others; which is unlawful, threatening, abusive, defamatory, invasive of privacy or publicity rights; vulgar, obscene, profane, contains morbid images, or otherwise objectionable material; which encourages conduct that would constitute a criminal offense; gives rise to civil liability or otherwise violate any law, including, but not limited to, HIPAA; or which contains any advertising or any solicitation with respect to products or services.

All entrants shall not modify, exploit, create derivative works, or otherwise interfere with the material submitted by other entrants. In the event of permitted copying, distribution, or publication of such material, no changes in or deletion of author attribution, trademark legend, or copyright notice shall be made.

  1. Third-Party Rights and Clearances

Proprietary Rights
Submitted videos must be the original work of the entrant and must not infringe upon the copyrights, trademarks, and rights of privacy, publicity, or any other proprietary rights of a person or entity, and may require: location releases for footage shot at any location; name, voice, and likeness releases for any person whose name, voice, likeness, and/or feature appears; releases for the use of any props, set dressings, and other materials used; releases from any individuals participating in the production of the video and releases for any other audio and/or audio-visual materials not wholly owned by the participant(s) that are used.

Permissions
If the video contains any material or elements not owned by the entrant(s) and/or are subject to proprietary rights of third parties, the entrant(s) hereby automatically grant(s) or warrant(s) that any third parties owning material included in the submitted video, has(ve) expressly granted to AAPA the royalty-free, perpetual, irrevocable, non-exclusive right and license to use, reproduce, edit, publish, translate, and distribute such material (in whole or in part) worldwide and/or to incorporate it in other works in any form, media, or technology now known or hereafter developed for the full term of any copyright that may exist in such material, with the objective to promote the goals of the PA Week Video Contest and the mission of AAPA.

Burden of Determination
The burden of determining that any material is not protected by copyright, trademark, rights of privacy, publicity, or any other proprietary rights rests with the entrant. The entrant shall bear the sole liability for any damage resulting from any infringement of copyrights, proprietary rights, or any other harm resulting from such a submission.

Minors
If any person(s) appearing in any video is (are) under the age of 18, entrant must obtain the original signature of a parent or legal guardian before submitting video. Please use the attached consent form for any minors appearing in the video.

Individually Identifiable Health Information
Entrants are required to obtain appropriate authorizations to use and disclose individually identifiable health information as required by HIPAA.

  1. Termination, Cancellation, Suspension, Disqualification

AAPA reserves the right, at its sole discretion, to consider ineligible any video and disqualify the entrant, or to cancel, terminate, modify, or suspend the PA Week Video Contest in whole or in part and without prior notice at any time, if it suspects or finds that:

  1. The video actually or potentially infringes upon any third party’s intellectual property right and/or it is discovered that necessary permissions for an entered video have not been obtained (see Section 8).
  2. The video does not comply with the established entry requirements and/or in the sole discretion of AAPA the video contains obscene, unlawful, or other objectionable material, as defined in Section 7.
  3. The video is advertising or promoting products or services.
  4. The entrant commits fraud relating to the entry process or the operation of the PA Week Video Contest.
  5. The entrant acts in violation of these Rules and Guidelines.
  1. User rights

Entrant grants to AAPA a royalty-free, perpetual, irrevocable, non-exclusive right and license to use, display, reproduce, edit, publish, translate, and distribute the submitted video (in whole or in part) worldwide and/or to incorporate it in other works in any form, media, or technology now known or hereafter developed for the full term of any copyright and renewal that may exist in such material, with the objective to promote the goals of the PA Week Video Contest or the mission of AAPA.

Entrant grants to AAPA the right to use submitted video to create a trailer or to splice together with other submitted videos for the objective of promoting the goals of the PA Week Video Contest or the mission of AAPA. Entrant agrees AAPA is not required to place acknowledgment (as stated below) on a trailer or spliced work as described in this paragraph.

Entrant grants to AAPA the right to use the entrants’ names, likenesses, photographs, voices, sounds and/or biographical information and videos in connection with the PA Week Video Contest and for any and all advertising, publicity, and promotional purposes relating to the PA Week Video Contest or promoting the mission of AAPA. The entrant will be clearly acknowledged for any use of his/her material and his/her name will accompany any dissemination of the material he/she owns by AAPA. Beyond permission granted herein and acknowledgment, AAPA shall not be obliged to compensate the entrant for use of the submitted material, unless prohibited by law.

  1. Disclaimer of Liability

All entrant(s) by registering with the PA Week Video Contest agree(s) that the American Academy of
PAs, its agents, representatives, employees, and contractors, are released and discharged from and against all and any costs, claims, damages, liabilities, and expenses of any sort arising out of, or generally relating to: submission of the material for the PA Week Video Contest and participation in it, the use of the material by AAPA, the decisions made or actions taken by AAPA in connection to the conduct and administration of the PA Week Video Contest, and the acceptance and use on their part of any prize.

AAPA and its subsidiaries, its agents, representatives, employees, and contractors are not responsible for technical failures of any kind; any problems or delays arising from any technical, software, equipment malfunctions, computer viruses, or congestion; unavailability of the PA Week Video Contest website; any other technical, equipment, or human errors of any kind with regards to the administration of the PA Week Video Contest; or any damage or alteration to the entrants’ video that may occur in connection with the uploading or display of the video. Also, AAPA is not liable for any failure to screen the entered video on the Internet or at any venue.

The entrant(s) specifically acknowledge(s) that AAPA is not liable for the defamatory, offensive, or illegal conduct of other entrant(s) or of comments made on YouTube or anywhere the video is posted and that the risk of injury from the foregoing rests entirely with the entrant(s); also the entrant(s) waive(s) any right to seek injunctive action or other equitable relief relating to any claim against AAPA and its agents, representatives, employees, and contractors.

  1. Changes to the Rules and Guidelines

AAPA shall have the right at any time and without prior notice to modify, suspend, or terminate the PA Week Video Contest or the Rules and Guidelines, or any part thereof; and/or impose new rules or guidelines as it considers appropriate. Such changes, modifications, additions, or deletions shall be effective immediately upon notice thereof, which may be given by means including, but not limited to, posting on the PA Week Video Contest website, sending electronic or conventional mail to the entrants, or by any other means by which the entrants obtain notice thereof.

Governing Law

The PA Week Video Contest and these Rules and Guidelines shall be governed by the laws of North Carolina, shall be the proper venue for any claim, suit, or dispute arising from the PA Week Video Contest and participation therein, and these Rules and Guidelines.