AAPA 2020 Election FAQ

AAPA’s Elections reflect the breadth, diversity, and complexity of the Academy’s volunteer leadership structure, and include opportunities on the Board of Directors, in the House of Delegates, and in the AAPA Student Academy. This year’s COVID-19 pandemic—along with the resulting cancellation of AAPA 2020 and changing demands on our members—has required the Governance Commission and election stakeholders to adapt to this new environment while preserving the integrity and transparency of the elections. This year’s elections FAQs – along with the resources and information found on all of the election webpages – are designed to provide voters and candidates the information they need to be fully informed and engaged in the process.

For additional information, please also see the 2020 House of Delegates Election Frequently Asked Questions and the 2020 Student Board Election Frequently Asked Questions.

What adjustments have been made to the AAPA 2020 Elections in response to the COVID-19 pandemic?

Given the rapidly evolving situation with COVID-19 the Governance Commission (GovCom) extended the timeline of AAPA 2020 Elections and has modified some election procedures to address the current demands on our members and the cancellation of AAPA 2020, where many election-related events historically take place.

View the adjusted timeline and updated candidate guidelines for more information. Please see below for additional information on House Officer and Student Academy elections, which typically take place at AAPA 2020.

What is the Nominating Work Group endorsement?

The Nominating Work Group (NWG) is tasked with developing a list of skills, capabilities, or other characteristics that support a diverse and high-performing Board of Directors. All candidates for Board positions (in both the General Election and House Officers Election) have the option of seeking an endorsement from the NWG or self-declaring. The NWG endorsement process includes a review of the candidate’s application materials and a recorded telephone interview. Once all candidate interviews are complete, the NWG will endorse a slate of candidates who they believe best meet the current needs of the Board of Directors and AAPA based on the identified competencies and skill sets. An NWG endorsement is listed on the election ballot. Candidates who are not endorsed will have the option to run as a self-declared candidate and remain on the ballot.

What positions are open for election this year?

The following positions are up for election in spring of 2020. The application period is now closed and candidates were announced on May 1. To learn more about the candidates, visit www.aapa.org/elections. Voting will commence on June 2, 2020.

Board of Director General Election
  • President-elect
  • Secretary-Treasurer
  • Directors-at-Large (2)
House of Delegates Election of House Officers
(House officers are also members of the Board of Directors)
  • Speaker of the House / AAPA Vice President
  • First Vice Speaker / AAPA Director
  • Second Vice Speaker / AAPA Director
Student Academy Board Elections
  • President-elect
  • Director of Student Communications
  • Director of Outreach
  • Chief Delegate
  • Northeast Regional Director
  • Southeast Regional Director
  • Mid-Atlantic Regional Director
  • North Central Regional Director
  • South Central Regional Director
  • West Regional Director
  • PA Foundation Student Representative
Why are there so many rules around the AAPA Elections? What are they?

How an organization elects its board is critical to the integrity of the organization, the trust in its leaders and the ideals they promote, and the value provided to its members. Elections are guided by AAPA’s Bylaws and policies, which every elected leader is obligated to uphold. Furthermore, AAPA’s election procedures are designed to encourage broader member engagement for both candidates and voters, to support transparency of our processes, and to support consistency in procedures for all elected positions.

Each year, the AAPA issues a document outlining the procedures and guidelines for candidates. Procedures and Guidelines for Candidates provides details on the the application process, expectations for candidates, communication and campaigning guidelines, and more.

Who is AAPA’s independent, third-party election vendor?

YesElections is a full-service election management company, which has successfully administered complex elections throughout six continents, with millions of votes processed annually. YesElections is guided by several core principles: Innovation. Accuracy. Security. Dependability. Integrity. YesElections has partnered with organizations with membership ranging from under one hundred voters to over 2.2 million members in a single election, and with an extensive range of policies, regulations and governance structures. Their clients span a diverse market from retirement systems, financial service institutions, cooperatives, public-sector entities, labor unions, professional associations, non-profit and private organizations.

Many of the candidates are running unopposed, why does AAPA need to have elections at all?

Organizational governance, and particularly Board leadership continuity, is critical to the business of AAPA. AAPA has a legal obligation to uphold the principals, policies and procedures in NC non-profit statute, our Articles of Incorporation, Bylaws and policies. AAPA has no policy that allows for an unopposed candidate to take office without a vote of the membership eligible to elect them.

What are the eligibility requirements for running for office? Who determines that criteria?

The AAPA Bylaws (which must be approved by the House of Delegates and the Board of Directors) and policies outline the criteria for running for elected AAPA office.

Eligibility Requirements to Run in the Board of Directors General Election and House Officers Election (Bylaws Article XIII, Section 3)

  • A candidate must be a fellow member of AAPA.
  • A candidate must be a member of an AAPA Chapter.
  • A candidate must have been an AAPA fellow member and/or student member for the last three years.
  • A candidate must have accumulated at least three distinct years of experience in the past five years in at least two of the following major areas of professional involvement. This experience requirement will be waived for currently sitting AAPA Board members who choose to run for a subsequent term of office.
    • An AAPA or constituent organization officer, board member, committee, council, commission, work group, task force chair.
    • A delegate to AAPA’s House of Delegates or a representative to the Student Academy of AAPA’s Assembly of Representatives.
    • A board member, trustee, or committee chair of the Student Academy of AAPA, PA Foundation, Physician Assistant History Society, AAPA’s Political Action Committee, Physician Assistant Education Association or National Commission on Certification of Physician Assistants.
    • AAPA Board appointee.
  • A candidate for House Officer must have been a seated delegate for a minimum of two years in the past five years.

Eligibility Requirements to run for the Nominating Work Group (Article XI, Section 3) Nominating Work Group members may not run for any of the positions they are evaluating for the upcoming election. Additionally:

  • A candidate must be a fellow member of AAPA.
  • A candidate must have been an AAPA fellow member and/or student member for the last three years.
  • A candidate must have accumulated at least three distinct years of recognized leadership experience in the past five years through service to AAPA; an AAPA constituent organization; an AAPA affiliated organization; and/or a healthcare related professional or community organization. Examples include, but are not limited to: service in AAPA’s House of Delegates; the PA Foundation; PAEA; a local hospice support organization; a hospital board.
    • Recognized leadership experience must be earned in, at least, two major areas of professional involvement.
    • Recognized leadership experience includes a board member or organization officer; an elected or appointed representative; or a chair of a commission, committee, work group or task force.
    • Any calendar year or Academy year in which the candidate served in more than one area of professional involvement shall be counted as one distinct year of experience.
  • With the exception of the Board-appointed members, a Nominating Work Group member cannot hold any other elected office or commission or work group position in AAPA during the time of service on the Nominating Work Group.

Eligibility to run for the Student Academy Board of Directors (Student Academy Policy SA-L-

  • Eligibility to hold office is limited to members in good standing of the AAPA. Each candidate for an elected leadership position of the Student Academy must be a student of an accredited or provisionally accredited PA program at the time of election.
Will my election ballot come from AAPA?

No.  On June 2, our independent election vendor, YesElections, will email you your unique ballot with voting instructions.  Please add [email protected] to your safe sender list, and be sure to check your spam folder on June 2 if you do not receive your ballot.  Voting will close on June 15 at 5:00 p.m. EST.

Do you have other questions? Please send an email to [email protected].