PPAP – Your Peer to Peer Resource
Take
Your Organization to the Next Level
PPAP is a resource available to all AAPA constituent organizations to work as peers with PA volunteer leaders to sustain and/or increase their constituent organization’s continual improvement.
Helping
Organizations Help Themselves
PPAP
facilitators come directly to your organization for a day-and-a-half
site visit with your board officers, committee members and potential leaders. Your organization's
strengths and challenges, and structure and processes are assessed and
fine-tuned through planning.
To
keep your organization on task, a personalized report with a customized
action plan is developed after the meeting.
"I
want to commend not only our two fine facilitators, but AAPA and the
Constituent Relations Committee for providing this extremely valuable
service....
I
think this program is a valuable service AAPA offers."
-
Larry Keyser,Washington
State Academy of PAs
There
are six objectives for a PPAP site visit.
- Build the confidence of the
organization
- Conduct guided self-assessment
of the organization's functioning status
- Customize the visit to the
organization's wants, needs, preferences, and resources
- Assist in the identification
and prioritization of goals
- Facilitate an organization's
ability to develop a process for goal achievement
- Create firsthand knowledge
of existing resources for support of organization efforts
What
happens on a site visit?
How
would it benefit my constituent organization? |
A
PPAP site visit is a one day on-site assessment of the constituent organization's structure and
process, including challenges and difficulties. PPAP provides a customized
approach to addressing challenges and issues within the constituent
organization by identifying and addressing its strengths and weaknesses.
Group exercises build unity, along with a common sense of direction
and prioritization of goals.
Work
done during the site visit helps define the mission, vision, short-term
goals, objectives, and the future of the constituent organization. Topics
addressed include communication, goal-setting, association management,
time management, board and committee development, motivation, increasing
volunteerism, leadership development, membership retention and recruitment,
and budget development.
| Who
Are the PPAP Facilitators? |
The
PPAP team consists of a prestigious group of your colleagues all of whom have served extensively in national and
constituent organization leadership and committee positions.
This
group participates in annual training sessions with leading consultants
in the areas of communication, facilitation, planning and organization
development, and leadership skill building. Additionally, each team
member has extensive experience as a PA and as a volunteer leader and
is savvy in politics, negotiations, and organizational management.
Because
they are PAs themselves and have an in-depth knowledge of the profession
and its uniqueness, these facilitators are able to help each group on
a peer-to-peer basis. The facilitators offer solutions based on their
actual experience as PA leaders.
| Is
There a Cost Associated with a PPAP Site Visit? |
While there is no direct fee for the site visit, each organization is expected to provide the facility for the meeting and breakfast and lunch for the attendees. The organization is asked to host a networking dinner the evening prior to the meeting. (This is preferred but optional.)
For
more information, please contact Sue Curtis, AAPA Constituent Organization
Services, 703/836-2272, ext. 3318; e-mail, scurtis@aapa.org.
| Who
Is Eligible to Request a PPAP Site Visit? |
All
constituent organizations officially recognized by AAPA are eligible
and are encouraged to request a PPAP site visit.
| When
Is a PPAP Site Visit Held? |
PPAP
site visits are scheduled at the mutual convenience of the requesting
constituent organization and the facilitators. It is important to plan
your visit at least two to three months in advance to allow for maximum
preparedness. Many organizations schedule their site visits during constituent
organization board leadership retreats or as an all-day session the
day before a scheduled board meeting or CME conference.
| Who
Participates in a PPAP Site Visit? |
Constituent
organizations are encouraged to invite all board members, committee
chairs, committee members, regional directors, student representatives,
and any other potential future leaders or helpful past leaders to attend
the PPAP site visit. Together you will help identify the strengths and
obstacles as well as participate in defining the direction of the constituent
organization.
| How
Can My Organization Request a PPAP Site Visit? |
Please
contact Sue Curtis, AAPA Constituent Organization Services, 703/836-2272,
ext. 3318; e-mail, scurtis@aapa.org.
PPAP
is a subcommittee of the AAPA Constituent Relations Committee.
| Your
Organization Has Decided to Have a Site Visit. Now What? |
•
Contact Sue Curtis, AAPA Constituent Organization Services, 703/836-2272,
ext. 3318; e-mail, scurtis@aapa.org.
•
Fill out the PPAP
Application packet.
| Your
Organization Has Had A Site Visit, Now What? |
Your
president and president elect and site visit attendees (if the president agrees) will receive a detailed report in about
four to six weeks following the site visit.
"Our
constituent chapter was facing a multilevel change of leadership on
its board of directors and on our most important standing committees:
Governmental Affairs and Continuing Education. With so many new members
on the board, it was essential to have a strategic planning retreat
to create a seamless transfer of leadership and to establish priorities
for the new board. The PPAP team was instrumental in helping us reach
our goals for a strategic planning session in an effective, organized,
and team-building atmosphere. They did not solve our problems, but
they gave us the tools to solve our own. They also gave us a lot of
ideas that have served other chapters well, relieving us of having
to "reinvent the wheel." We unanimously felt that our resources were
well spent and would strongly encourage other constituent organizations
facing similar challenges to take advantage of a PPAP experience.
Joan A. Peters-Gilmartin, PA-C,
Massachusetts Association of Physician Assistants
I greatly appreciate the opportunity to participate in a PPAP visit. The Kentucky Academy of Physician Assistants have identified several of our weaknesses, clarified goals, and revised our plans for accomplishing them. All in large part due to our KAPA board, their willingness to address the tough issues and the PPAP assistance provided through AAPA.
Again, I am reminded that PAs have the best professional organization in the world.
God bless you all,
Steve Gaskin, 2008 KAPA Government Affairs Chair
